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How to fill out contract and intake forms faster with AI on Josef
Every legal intake or contract form asks for details that exist somewhere else: a meeting note, an email thread, a transcript, a signed contract.
On Josef, users can upload that context, and the AI-powered Rapid Ingestion Engine reads it, extracts what’s relevant, then pre-populates the right form fields all at once.
It signals the end of the intake form as we know it. Or the death of the intake form if you ask Josef Co-founder & CEO Tom Dreyfus.
Henry Ho, Product Manager at Josef, explains how it all works
How it works
When you activate the Rapid Ingestion Engine:
- A user uploads a file at the start of an intake or contract form
- Josef reads the file, extracts what matters, and maps the data onto the relevant form fields
- Josef flags any missing data or gaps
- The user reviews, makes any tweaks, and submits!
A form that took ten minutes now takes one.
AI at ingestion, determinism at output
Most solutions encourage legal teams to apply AI at the end of a workflows to help generate outputs. We’d wager the right place for AI is at the very start.
“AI should read the mess that arrives before a template runs,” says Tom Dreyfus. “The output should remain deterministic, controlled, and reliable.”
And that’s what the Rapid Ingestion Engine does: it turns messy business inputs into structured workflow data, then allows teams to continue generating outputs from legal-approved templates using legal-owned logic.
For the business this means:
- Faster answers: Quick, easy tools are there whenever they need them, not just when legal has time to respond
- Fill forms faster, still get it right: Josef pre-fills what it can, so users spend their time checking details rather than typing them
- Fewer back-and-forths: Requests come in complete the first time
And for legal and compliance, teams get:
- Cleaner data in: Less time chasing information before you can even open a matter
- Control stays with legal: Outputs come from your templates and logic, not AI drafting on the fly
- More time for the work that matters: Less routine processing, more time on complex work
AI built for legal intake and contract automation
The Rapid Ingestion Engine fixes some of the biggest bottlenecks in-house teams face.
Say you’re managing legal intake. Instead of chasing the business for missing details over email, Slack, or Teams, let them upload what they already have. Josef structures the request and routes it to the right place automatically.
Or you’re working with serious volume, needing to extract data from thousands of documents a year. There’s no need to input any of it manually. Let AI do the work for you.
Churning out NDAs, MSAs, employment agreements, or other commercial contracts? When HR, Sales, or anyone else needs an agreement, let them upload whatever context they have, and let AI handle the extraction and data entry.
The same goes for onboarding and signing clients on the go. Upload whatever information you have to hand and get a pre-filled form back, ready to generate from a template you already trust.
Why Randstad’s legal team build self-service contract tools on Josef
Sarah Kate Lee, Head of Legal, DPO & Responsible AI Officer at Randstad, built a contract automation tool that generates 190+ agreement variations for her sales teams across Singapore, Hong Kong, and Malaysia.
When weighing up Josef, “I didn’t just look at the ROI from cost to volume perspective,” she says. “I looked at how it gave our salespeople instant access, so what took a day now was done in a minute.”
That’s the balance Josef’s built for: speed for the business, while keeping legal in control.
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